CondoSites Logo

Websites for Communities


Information Pack

(206) 347-1047
www.CondoSites.net

CondoSites Logo
(206) 347-1047 | www.CondoSites.net

Why use CondoSites?

What Makes Us Special
Our customers say many nice things about us, but here are the four attributes they seem to appreciate most.

Ease of use. We design our Websites to be so easy to use, virtually anyone can play the administrator role. That's important when you consider that association admins change over time and vary tremendously in their levels of computer experience.

Unique hub-based navigation means that once you login to a CondoSites Website, you're only one click away from any current content you care to view. There's no complicated navigation system, no drilling down several layers to find what you want, and no getting lost. It's all right there. Customers love this.

HOA/Condo association expertise. Our founder, Jason King, has twice been a condo association board president, secretary, treasurer, and a supporting board member in three communities. He has also worked as a property manager. Our customers feel instantly at home with our websites because we build them from an insider's perspective.

Unlimited free support. Our customers appreciate that they can phone us or email us as often as they like for any reason. We never have and never will charge extra for personal support.

Responsive design. Our websites look beautiful and are fully functional on a computer, tablet, or smart phone. Through Responsive Design the layout of the website adapts to the size of the user's screen automatically.

Secure. All areas of CondoSites - from back-end interfaces, to the end-user experience - is secured with industry standard SSL encryption on your community's domain. Further, communities have the option to have administrators verify and audit every user account for further multi-factor authentication.
Our Guarantee
CondoSites is committed to providing you with an outstanding Website and exceptional service for as long as we do business together.

If during your first 30 days with us you are unhappy with us for any reason, we will cheerfully refund your money. If at any point thereafter you choose not to stay with us, give us 30-days notice and we will refund the unused portion of any payment you may have made.
Personal Support
CondoSites provides the website's administrator with unlimited telephone and email support. We love hearing from you and will give you all the time you need for training, follow-up questions, or special requests and there is never an extra charge.
CondoSites Logo
(206) 347-1047 | www.CondoSites.net

Features & Price

All Inclusive
What Your Fee Covers
Your monthly CondoSites fee includes the design, building and hosting of your website, one-on-one content management training, unlimited telephone and email support, and all the services and features listed below, along with any future site enhancements that we develop. All at a low monthly price with no term commitments, contracts, set-up fees, or hidden charges.

We guarantee your satisfaction. If during your post-launch first 30 days with us you are unhappy for any reason, we will cheerfully refund your money. If at any point thereafter you choose not to stay with us, we will refund the unused portion of any payment you may have made.

$55 per month

When Paid Annually

- or -

$60 per month

When Paid Quarterly

All inclusive price - regardless of your association's size.
No setup fees, contracts, hidden charges, or termination fees.
Includes all of our services, amenities, domain registration and renewal, hosting, and unlimited admin support.

Services
Domain Registration & Renewal
SSL Encryption
Backups
Custom Home Page Design
Content Management Training
Launch Announcement
Website Promotion
Early Stage Monitoring & Periodic Review
Unlimited Telephone Support
Unlimited Email Support
Custom Fill-In Form Design
Free Upgrades
Document Scanning
Website Features
Mobile Friendly / Responsive Design
One-Click Hub Navigation
Unlimited Folders
Unlimited Document Uploads
Control of Content Management Permissions
Control of Viewer Permissions
Discussion Forums
Group-Prioritized Content Display
Google Analytics
RSS Feeds
Dues Payment Option
eForms
Personal Profile Pages
Property Management Accounting Integration
Revenue Generating Opportunities
Local Links
Additional External Links
Member Profiles
Password Protection
Forgotten Password Recovery
Board Member Only Features
Add to My Calendar
Email Options
Email Forwarders
Mass Email
Website Design
Home Page Options
Newsboard
Navigation Column Sections
Community Section
Concierge Section
Documents Section
Forms Section
Maintenance Section
Neighborhood Watch / Neighborhood Preparedness Section
Property Management Section
Restricted Access Section
Rules, Policies and Legal Section
Modules
Board of Directors Module
Business Directory Module
Calendar Module
Classified Ads Module
Homes for Sale or Rent Module
Maps of the Community Module
Meeting Dates Module
Package Log & Notification Module
Pet Center Module
Photos of the Community
Property Staff Module
Utilities and Local Links Module
Vendor Module
Weather Module
Forms
Directory Request e-Form
Facility Rental Request e-Form
General Request e-Form
Guest Parking Request e-Form
Parking Registration e-Form
Party Petition e-Form
Permission to Enter e-Form
Pet Registration e-Form
Report a Violation e-Form
Restaurant Reservation Request e-Form
Suggestion Box e-Form
Towing Request e-Form
Work Order e-Form
Website Controls
Controllable by the Administrator*
Controllable by the User
Groups that can be authorized to control content*


Full explanation of features and demos are available on our website at www.CondoSites.net.
CondoSites Logo
(206) 347-1047 | www.CondoSites.net

Getting Your Site Started

First Contact
When you first contact us, we'll answer any questions you may have. If you're interested in working with us, we'll then ask you a few questions about your community to get a sense of your needs.
A Brief Questionnaire
Once you become a customer, we'll send you a brief questionnaire asking you about the legal name of your community, its common name, its physical (and mappable) address, your property manager's name and contact information, and your community's domain name if there is one.

Next you'll describe your property, its amenities, staff, and any special services available to residents.
Domain Name Acquisition
If your community doesn't have a domain name, we'll help you get one. Once we find one you like, you can choose to purchase it and, later, pay for renewals; or we can purchase and manage the domain for you, with our written assurance that we'll transfer it back to you at no charge (except for any transfer fees required by your registrar), should you ever choose to cancel our service.
Training
Once we receive your completed questionnaire, we'll activate your new website and pre-populate it with some content. Some of this content, such as your local utilities, we'll take from what you provided in your questionnaire. We can also take select content from your existing site, if there is one, or from the developer's site if it's still up.

Next, we'll schedule a 30 to 60-minute phone call to train you on the content management system. We'll show you how to upload your own content; how to edit permissions for modules, folders, documents and photos; how to use the Newsboard, and more.

To help you get the most out of your website, we regularly offer complimentary webinars on a variety of topics, and one-on-one help is always available at no extra charge either. We even have help documents built into the content management control panels, and helpful videos.
Uploading Content
Once you know how to use the system, you'll want to upload all your legal and non-changing informational documents such as your CC&Rs or Rules & Regulations, as well as your current and past meeting minutes and newsletters. We will even provide you with a content planning guide to help you decide on and collect content for the website.

Don't worry if you don't yet have this content in digital form. Just mail us the hard copy. We'll scan, convert and upload it for you in PDF format at no extra charge. If you have other documents that need to be converted, we'll handle those for a nominal charge.
Design
While you're working on uploading content, we'll be custom-designing your Website. If you sent us photos of your community earlier, we'll work with those. If you don't have photos, or don't want to display your actual property on the site, we'll speak with you about options, such as using stock photography, neighborhood photography, or graphic art.
Announcing Your Site
Just before you launch, you may want a little help with announcing the Website to your community. Just let us know if you do. We'll customize announcement materials for you that you can either print out and distribute, or send by email. If you like, we'll also talk about ordering customizable items like refrigerator magnets that remind members of the new URL.
Follow Up
If necessary, following launch we'll stay in touch with you by phone or email or both until you become fully acclimated to the system. We'll also monitor your use of the Website and call you if we see that you're doing something incorrectly or not taking advantage of certain features.

Most likely, it will be smooth sailing from there on out; but if there is anything you need at any time, just let us know. We're only a phone call or email away, and we'll love hearing from you.

About Us

What we do
CondoSites creates Websites for HOAs (homeowners associations), POAs (property owners associations), PUDs (planned unit developments), condominium associations, and other master planned community associations. We work with communities of all sizes in both the United States and Canada.
Prime Policy
Your satisfaction with our product as well as our service is our prime policy, guaranteed! The policies outlined below have been established as a guideline in how we do business with you. If there is anything we can do to make our product or service experience better, please let us know.
   ‐ Jason King, owner/founder

View all of our policies
Privacy Policy
CondoSites does not and never will share or sell any of your website, association, user, or community information. With your permission we may introduce you to some of our service and technology partners, if we feel you would benefit from their offerings.

For maximum online security, we use 256-bit SSL encryption for all work and maintenance to our sites. InMotion Hosting bases its Web hosting platform on the Linux/Unix operating system for greater speed and reliability. They monitor it 24/7 for any signs of unusual activity and benchmark it continuously for performance.
Mention this ad when ordering and get one month free!

Offer is available to new CondoSites customers who order service by July 1st and mention this ad at the time of order.

Not valid on referrals or with any other offer.

Call today!
(206) 347-1047

Visit us online at www.CondoSites.net
CondoSites Logo
(206) 347-1047 | www.CondoSites.net

Sample Home Page

Sample All Documents Folder

Sample Calendar

Sample Interior Owner Page

Main Control Panel

Documents and Photos Control Panel